Efficiency calculator
How much time does manual work cost your team?
Enter a few numbers about one process. You get a rough range for the hours and cost that automation could save — with every assumption written out. The numbers you enter are not sent to our servers; we only measure anonymous usage.
Calculate your saving potential
Estimated yearly saving
This is an estimate- Manual work today
- Hours that could be saved
- Full-time equivalent
- Cost equivalent
These inputs exceed the team's yearly working hours. Make sure the transactions per day is the team total, not per person.
Assumptions behind this estimate
- Yearly manual hours = transactions per day × minutes ÷ 60 × 250 working days.
- Share of the manual work automation can take over: sales & orders 50–70%, management & reporting 50–70%, finance & accounting 40–60%, production & supply 30–50%.
- Starting point: fully manual × 1.0, mostly in Excel × 0.9, partly in a system × 0.6 (less is left to gain).
- 1 full-time equivalent = 2,250 working hours a year.
- Hourly cost = monthly employer cost ÷ 195 hours.
- These are general ranges, not a measured result for your company. The real figure comes out of your own process data during the analysis.
Before / after
Where the saved hours come from
The saving is not a percentage on a slide; it is steps in the workflow that stop needing a person.
Before
- Data entry — The same record is typed into two or three programs by hand.
- Checks — Totals are compared by eye between spreadsheets and the ERP.
- Reporting — Someone gathers files at month end and builds the report by hand.
- Error tracking — Mistakes surface late, usually when a customer or supplier asks.
After
- Data entry — Data is entered once and flows to the other systems on its own.
- Checks — Mismatches are flagged automatically and wait in one review list.
- Reporting — The report refreshes from the source data whenever it is needed.
- Error tracking — Exceptions raise an alert at the moment they happen.